My tagline for a long time has been “sleep is for the weak,” but the truth is, I love to sleep. I have to make myself get up and get rolling every morning, and I have to fight the urge every night to call it a day and turn in early. There’s nothing I love more than sleeping till noon on a Saturday. Of course, those Saturdays are few and far between, and the fact is, I’ve just got too much to get done to be able spend a third of my life unconscious every week.

Regardless of how much sleep you need, there are a lot of things you can do to maximize the waking hours you do have, so I thought today I’d share a few of my more immediate tips for getting lots of things done in a finite amount of time.

Big Tip #1: Purpose — Know What You’re Trying to Accomplish

I know a lot of people who get lost in their task list, or their inbox, or both. They come to work, sit down, and then just start….doing stuff. That’s a recipe for drift and busy-work filling up your day.

Start every week with a plan — what do you want to accomplish that week, and what do you need to do in order to accomplish that? Write it down.

If you know what you’re trying to get done, then you know what you need to focus on — the things that move you towards those accomplishments.

Big Tip #2: Priority — Say “No” to a Lot of Things

Getting a lot done is primarily about what you don’t do. There are an infinite number of “good” ways to spend your time. There are only a finite set of things that move you towards what you’re trying to accomplish. Say “no,” or at a minimum, “not now” to those other things.

Keep a running list of everything that comes up that you need to get to “later” that’s not part of your targets for the week. Use that list to decide how to fill any spare time you find during the week, and as a source of planning for the subsequent week.

Moving Things Along

Those two principles — Purpose and Priority — are the two big drivers (for me at least) of getting a lot accomplished in any given week. The weeks I start off without my regular planning rhythm are the weeks that feel really busy but where I look back and think “what’d I get done this week, exactly?”

I usually do my weekly plan on Sunday evening, when I’m the most refreshed from the weekend, and when I have access to everything I need — personal and work-related — to make a good, informed plan for the week.

In addition to those two principles, I have a number of supporting themes that help me out. Your themes might vary significantly from mine, but these are the things that personally help me out and give me back time in my day:

These are a few ideas that have been effective for me. I probably need to do another, more in-depth, write up at some point on my specific approach to managing email, because that’s probably where 75% of my “things I have to do” start from — an email in from somebody else is usually what sparks me needing to take action on something, so I spend a lot of time there – and there’s definitely more to it than Gmail’s fancy “Split inbox” thing or starring “important” messages, I think!